Answer

Refworks labels 2 types of duplicates.

  • Exact match: records are exactly the same
  • Close match: probably a match, but not necessarily

It is always best to handle the exact match duplicates first.  When selecting Exact Match or Close Match, RefWorks will present the duplicates as matched pairs.  The most recent citation will be marked (for easy deletion).

 Steps for viewing/removing duplicates

within entire database

  1. On the tool bar, go to View tab then Duplicates, then Exact Duplicates.
  2. Scroll through the list to make sure each item really is a duplicate before deleting. Uncheck any item that you do not want to delete.
  3. Click on Delete button to permanently remove the checked items
  4. On the tool bar, go to View tab then Duplicates, then Close Duplicates.
  5. Repeat steps 2-3

 within 1 folder online

  1. Click on Organize & Share folders tab
  2. Right click on folder name
  3. Click on Duplicates, then Exact Duplicates.
  4. Scroll through the list to make sure each item really is a duplicate before deleting. Uncheck any item that you do not want to delete.
  5. Click on Delete button to permanently remove the checked items
  6. Repeat steps 2-5, selecting Close Duplicates

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